AI-Powered Invoice Upload
Upload an invoice. The system takes it from there.
Distributor invoices shouldn't slow down your back office. With ONUS Invoice Upload, you drop in a PDF and the system automatically reads it, matches products, creates receiving records, and flags anything that needs attention. What used to take your team 30–60 minutes now takes seconds.
Martignetti_INV-04217.pdf
1.2 MB · processing
Where manual entry used to live, automation does the work.
Managing incoming stock means handling invoices from multiple distributors, across multiple divisions, every week. Manual data entry introduces errors, delays receiving, and leaves your inventory records lagging behind reality.
ONUS Invoice Upload eliminates that gap. The system uses AI to extract every line item, match it against your existing purchase orders, and generate accurate receiving records — automatically. Your team uploads a file. Everything else happens inside the system.
Every piece of the workflow, handled automatically.
AI Invoice Reading
Upload a distributor PDF and ONUS reads every product line automatically — no manual entry, no copy-pasting, no spreadsheets.
Automatic PO Matching
Cross-references invoice line items against your existing purchase orders and vendor item numbers in real time.
Division-Level Assignment
Assign each uploaded invoice to the correct store division at upload. Records stay organized by operation.
Invoice Merging
Merge invoices from the same distributor into one receive order — even across divisions.
Status & History
Every upload logs automatically — who, when, which PO, and current status.
Unmatched Review
Items that can't auto-match surface in a clear review queue. Nothing is silently dropped.
Inline Issue Flags
Pen marks, missing products, unrecognized items — flagged with guidance to resolve.
Upload Guidelines
A built-in checklist ensures your team uploads clean, processable invoices every time — reducing errors before they reach the system.
Liquor retail runs on high SKU volume and tight margins.
A receiving error — a product logged at the wrong cost, a case not recorded — can distort your inventory counts, throw off your margin reports, and create disputes with distributors. The longer it takes to process an invoice, the longer your records are inaccurate.
ONUS closes that gap. Invoices are processed the moment they arrive. Receiving records reflect what actually came in. Your back office stays current without adding to your team's workload.
For stores operating across multiple divisions or working with multiple distributors, this matters even more. ONUS handles the complexity — matching invoices to the right purchase orders, organizing by division, merging where needed — so your managers don't have to.
Not just OCR. The AI inside ONUS understands relationships.
It understands the relationship between your vendor item numbers, your product catalog, and your purchase orders. It knows which items belong to which distributor, which division they're assigned to, and what a successful match looks like.
When something doesn't match, it doesn't fail silently — it tells you exactly what's unresolved and gives you the tools to fix it immediately. The result is a receiving workflow that runs with minimal human input and maximum accuracy.
Questions teams ask before they switch.
ONUS Invoice Upload currently supports PDF invoices from your distributors.
Ready to retire manual invoice entry?
See how ONUS Invoice Upload fits into your receiving workflow with a live, store-specific walkthrough.